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Fax and Email Information
Benefits and practical application
Security and Confidentiality
• Your faxes are fully confidential, thanks to your individual fax number for receipts and transmissions performed via your PC.
• Check and view your fax traffic in real time, in your secure area.
• Archive and consolidate all fax traffic in a secure area.
• Benefit from a top-class infrastructure: redundant servers, white rooms, 24/24 availability. No failures.
Efficiency
• Integrate all email and fax flows in your email inbox.
• Forget about paper jams, empty paper cassettes or failures.
• Stop waiting at the fax machine, for acknowledgements, confidential faxes, people before you.
• Receive your faxes in real time, no need to wait for them to be distributed to you.
• Retrieve any fax very quickly, in just a few clicks
• Save costs: fewer paper printouts and lower consumable usage, no more dedicated fax lines.
• Increase your mobility: send and receive faxes and SMS messages via any Internet connection
• Collaborative workflow: incoming and outgoing faxes are stored in a secure area, shared by your team members
• Your faxes follow you wherever you can access your email
• No need to install any hardware or software Fax to Email Information
How does it work?
√ From an email?
Create an email and append your attachments. Enter the destination fax number (number@faxbox.com) Click on “Send”, and it is faxed!
√ Printing a file?
Create your fax in an application (Word, Excel, etc.). Select File/Print. Select the FaxBox virtual printer. Complete the requested details (destination fax number, subject, message, cover page, etc.). Click on “Send”, and it is faxed!
√ For a photocopy?
Insert your fax into your multifunction machine. Select “Fax” or “Scan to email”. Enter the destination fax number (number@faxbox.com). Press “Copy”: it is faxed!
√ What about the acknowledgement?
The acknowledgement arrives directly in your email inbox. Or in a shared folder. Or you can print it directly to the multifunction platform. Receiving a fax. Your faxes arrive directly in your email inbox. You can view the first pages immediately. The complete fax is received as a PDF or TIFF attachment.
√ Address Books?
ave time. If you don’t want to manually enter destination fax numbers, use the address books in your email application, MFP, or your company’s address books.
A very good use for our Fax to Email solution is the interfacing with your business applications (CRM, management, accounting) or your ERP and Information Systems such as AS400,UNIX, SAP, etc. You can automate fax transmissions from your applications.
For example, you can setup FaxBox.com to systematically send a fax confirmation for any order recorded in your Business Management system.
Sending Fax Mailings
Another option is to run direct marketing operations and send fax mailings to thousands of contacts. The procedure for creating a fax mailing operation is very simple. The user prepares his (her) operation by creating a conventional mailshot. Our fax box allows you to integrate a database when sending the document. The user receives an OK proof via fax to allow him or her to validate the operation before it is actually launched. Once the fax mailing has been sent, he (she) receives a summary report allowing him or her to measure the operation feedback.
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